Privacy Policy

The Hagiwara Electric Group shall use personal information for the following purposes, unless notified individually or publicly disclosed. However, this excludes cases where the purpose of use is clear from the circumstances of acquisition.

(1)   Personal information related to customers, etc. (in the case of corporate customers, etc., their officers and employees)

[Purpose of Use]
・Provision of information on the Hagiwara Electric Group
・Communication necessary for business, information,  execution of contracts, business negotiations, etc.
・Information on products, services, events, etc., publicity activities
・Response to inquiries and consultations
・Planning, development, and quality improvement of products and services
・Research and understanding of customer needs and marketing activities

(2)   Personal information related to shareholders (in the case of corporate shareholders, their officers and employees)

[Purpose of Use]
・Exercise of rights and performance of obligations under the companies act
・Management of shareholders, including creation of records based on various laws and regulations
・Examination and implementation of measures for shareholders

(3)   Personal information related to applicants for recruiting activities

[Purpose of Use]
・Communication and provision of information to applicants for recruiting activities
・Business management related to recruiting activities of the Hagiwara Electric Group

(4)   Personal information entrusted to be handled

[Purpose of Use]
・Implementation of entrusted operations

The Hagiwara Electric Group will share personal information as follows.

(1)   Items of personal information
Name, age, sex, date of birth, company/organization, department, title, qualification, personal history, contact, information about the content of customers’ consultation, etc.

(2)   Scope of shared users
Hagiwara Electric Group

(3)   Purpose of use
Personal information will be shared within the scope specified in "Purpose of Use of Personal Information" in item 3 above.

(4)   Name, address and representative of the company responsible for the management of personal information
HAGIWARA ELECTRIC HOLDINGS CO., LTD. is responsible for the shared personal data.

The Hagiwara Electric Group will not provide personal data in its possession to third parties, except in any of the following cases, or in cases specified by the Personal Information Protection Act or other laws and regulations.

・When consent has been obtained from the person in advance.
・When business is outsourced to a third party in Japan and overseas within the scope necessary to achieve the purpose of use.
・When shared use under the Personal Information Protection Act.
・When provision is made to a business successor in connection with business succession due to merger, company split, business transfer or other reasons.

The Hagiwara Electric Group shall take necessary and appropriate safety management measures for the management of personal data, such as prevention of leakage, loss or damage, in addition to the following measures. In addition, necessary and appropriate supervision shall be given to employees and outsources who handle personal data.

(Establishment of Basic Policy)
・We have established this Privacy Policy to ensure the proper handling of personal data.

(Establishment of Discipline on the Handling of Personal Data)
・We have established Personal Information Handling Rules for each stage of acquisition, use, storage, provision, deletion, disposal, etc., in terms of handling methods, persons in charge, and their duties.

(Organizational Safety Management Measures)
・We have appointed a person in charge of handling personal data, clarified employees who handle personal data and the scope of personal data they handle, and established a system for reporting to the person in charge when we recognize facts or signs of violations of the Personal Information Protection Act and Personal Information Handling Rules.
・We conduct periodic self-inspections of the status of handling of personal data.

(Personal Safety Management Measures)
・We conduct periodic training for employees on points to consider when handling personal data.

(Physical Safety Management Measures)
・In areas where personal data is handled, we take measures to prevent unauthorized persons from viewing personal data.
・In addition to taking measures to prevent theft or loss of equipment, electronic media, documents, etc. that handle personal data, we take measures to ensure that personal data is not easily identified when carrying such equipment, electronic media, etc., including when moving within the office.

(Technical safety management measures)
・Access control is implemented to limit the scope of the person in charge and the personal information database, etc. handled.
・Systems are introduced to protect information systems that handle personal data from unauthorized access or unauthorized software from the outside.

(Understanding the external environment)

・When handling personal data in a foreign country, we collect and understand information on the personal information protection system in that foreign country, and then implement safety management measures.

The Hagiwara Electric Group's website may use cookies.
Cookies are recorded data transferred from a web server to the hard disk of the customer's computer. Cookies can identify the customer's computer, but cannot identify the customer personally. Customers can set their own browser settings to refuse to receive cookies, but please note that in this case, the Hagiwara Electric Group's website may not be used normally.

The Hagiwara Electric Group is not responsible for ensuring the security of personal information at third party websites linked from the Hagiwara Electric Group website. For the protection of personal information on linked website, customers are requested to check the privacy policy of the links themselves.

The Hagiwara Electric Group may revise its policy on the protection and handling of personal information from time to time and revise the content of this Privacy Policy without notice. The revised Privacy Policy shall be promptly published on the Hagiwara Electric Group's website and shall take effect as soon as it is published.

* Hagiwara Electric Group

・HAGIWARA ELECTRIC HOLDINGS CO., LTD.
・HAGIWARA ELECTRONICS CO., LTD.
・HAGIWARA TECHNO SOLUTIONS CO., LTD.
・HAGIWARA HOKUTO TECHNO CO., LTD.
・HAGIWARA ENGINEERING CO., LTD.
・Hagiwara America, Inc.
・Hagiwara Electric Europe GmbH
・Hagiwara (Shanghai) Co., Ltd.
・Hagiwara Electronics Hong Kong Limited
・Hagiwara Electric Korea Co., Ltd.
・Singapore Hagiwara Pte. Ltd.
・Hagiwara Electric (Thailand) Co., Ltd.
・Hagiwara Electronics India Private Limited
・Hagiwara Techno Solutions (Shanghai) Co., Ltd.